FAQs - Volunteers

Who is eligible to become an IVY volunteer?

Anyone younger than 31 and older 18 coming from a European Country or any of the following partner countries: Switzerland, Norway, Liechtenstein, Iceland, Serbia, North Macedonia, Bosnia and Herzegovina, Montenegro, Albania or Turkey.

How can I apply to become an IVY volunteer?

Applying is very simple: register first in the European Solidarity Corps Youth Portal here and send us your reference number. If you would like to apply for a specific placement offer, let us know: if your profile fits the needs of the offer, we will be happy to share your profile with the host organisation.

In case you are generally interested to participate in IVY but don't see the perfect offer for you, contact us anyway and let us know that you would like to take part.

How does the selection process work?

STEP 1: Pre-selection of candidates

The coordinating organisation (AEBR) shares suitable profiles with the host organisation. The profiles are chosen for each offer taking into account the host organisation's specific needs in terms of language skills and other competences which are essential to be able to support activities planned. 

STEP 2: Selection of the volunteer

The host organisation chooses the succesful candidate(s) by setting up interviews with all or some of the pre-selected candidates and informs then the selected volunteer.

How long is the IVY volunteer experience and where could I be deployed?

Each experience is between minimum 2 and maximum 6 month long.

You can be deployed in any of 28 EU Member States and in some partner countries, namely: Switzerland, Norway, Liechtenstein, Iceland, Serbia, the former Yugoslav Republic of Macedonia, Bosnia and Herzegovina, Montenegro, Albania or Turkey

 

Can I interrupt or extend my IVY experience?

If there is a justified need to do so, this is possible.

Am I financially supported? How does it work?

Yes, you are. We financially support volunteers with a daily allowance of minimum 21 EUR to maximum 32 EUR per day for the entire duration of their placement, counting weekends and holidays too. You can have a look at the table below for more detailed information about this.

The daily allowance changes according to the host country where the volunteer will be deployed and it is intended to cover food, lodging, local transport, etc., as well as to provide some pocket money to the volunteer.

Moreover, AEBR cover the volunteers' travel costs based on km distance they would do from their home address to the host organisation's address. Please note that this is NOT a reimbursement but a lump sum. The amounts are used in other mobility programmes as well - below you can find the table with the detailed listing of the costs covered depending on the distances.

AEBR will proceed to the payment of the financial support (including both daily allowance and travel costs) per bank transfer as follows:

  • If the deployment lasts for 2-3 months, two payments will be made: 70% before the deployment and 30% at the end, once the report or feedback from the volunteer after termination of the mission is received by the AEBR.

  • If the deployment lasts for 4-6 months, three payments will be made: 40% before the deployment, 40% in the middle of the stay, and 20% at the end, once the report or feedback from the volunteer after termination of the mission is received by the AEBR.

Please note that the IVY financial support is not a salary hence is tax-free.

 

Do I benefit from an insurance scheme onsite? What does it cover?

Yes: every volunteer is fully covered during the mobility period.

 

If you are deployed in a country which is different from the country where you are usually insured (which can be either your country of origin or the country where you study or work), then AEBR will cover the volunteer with a comprehensive insurance package. You will get all necessary information and useful documents on your insurance coverage in your Info Pack before your deployment. IVY insurance scheme includes benefits related to health, general assistance, liability and accident.

 

If you are deployed in your own country or in the country where you are already insured, then our IVY usual insurance coverage does not apply and, instead of duplicating insurances, we will top up your existing insurance or create a new tailor-made one so to make sure you are fully covered.

Will you or the host organisation help me finding a suitable, low-cost accommodation?

Your host organisation will provide you with some tips and support to make your accommodation search easier and faster but it is your own responsibility to find your accommodation.

Will I receive a training before departure?

Yes, you will. Before the start of the mobility period you will receive extensive information about relevant aspects in the so-called "Info Pack". In addition to the information provided via email, AEBR organises a group or bilateral Skype call with every volunteer before their start to exchange closer. This is a great occasion to get to know each other, clarify further aspects and ask questions.

Your host organisation will then also provide you with a specific training when welcoming you.

Are there rules on days off/vacations/sick days & volunteering time per week?

There are no particular rules about how many days off you can get or how to proceed if you are sick or how much time you should volunteer for during a day, week or month. All these rules should be discussed and agreed on with the host organisation.

Will I have a mentor following me during my IVY experience? What’s his/her role?

Yes, you will. The mentor is your main contact point within the host organisation you are going to volunteer for. He/She will be responsible for your tasks at the host organisation.

Am I supposed to travel during my experience? Who will pay for these travels?

This depends on your specific IVY experience. It could happen that you travel to certain events or for meetings. If your host organisation invites to project meetings or events far from the deployment location, travel and accommodation costs should be covered by the host organisation.

If the team of AEBR invites you to join an event, travel and accommodation will be covered by AEBR.

Can I join extra activities during or after my IVY experience?

Yes, you are encouraged to do so! These extra activities may be organised during or after your volunteering period. These activities include the opportunity to attend events and take part to campaigns and competitions mainly organised by the European Commission, thus having the chance to share your IVY experience, connect with other volunteers and EU experts.

 

What will I get at the end of my IVY volunteering experience?

If you successfully complete your IVY experience, you will get a certificate of participation and engagement as EU Solidarity Corps and IVY volunteer. Moreover, thanks to the IVY experience, you will acquire a unique experience of personal growth as well as enhancing and gaining skills that you can employ in your future experiences.

 

What do you expect from me as IVY volunteer?

Generally speaking, we expect you to make European Territorial Cooperation (the so-called “Interreg”) and its solidarity/cooperation dimension more visible among EU citizens.

Can I become an IVY volunteer even if I have already done an EU-funded experience, like EVS?

Yes, you can become an IVY volunteer even if you have done an EVS before or any another European Solidarity Corps placement which is not IVY itself.

After completing my IVY placement, can I do IVY again and/or do another EU-funded experience after IVY?

You can be an IVY volunteer only once. Hence, you cannot apply to join IVY again if you have already participated to this initiative.

 

If you have done an IVY experience:

-You can participate to any other European Solidarity Corps offer (being it EVS – long or short – or funded by another EU Programme, like “LIFE”) for both the volunteering and the occupational strands. However, if you have also already done a long-term EVS (i.e. for more than 2 months) then you can join another European Solidarity Corps experience EXCEPT if this is another EVS. It means that you could for example do a European Solidarity Corps placement under the EU Programme “LIFE” but not if this is EVS.

-You are eligible to join a EU traineeship like the Blue Book traineeship at the European Commission or any other traineeship in the EU institutions.

IVY daily amount (€) per country of deployment - result of organisational support plus individual support)
Source: Erasmus + - Programme Guide, Version 3 (2018): 10/08/2018
IVY travel cost coverage (in €) per km distance calculation from home to host place
Source: Erasmus + - Programme Guide, Version 3 (2018): 10/08/2018

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